6pm in the Cabana at the beach
Owners present:
Several
Board Members Present - Steve Stemhagen, President, Sue Hannah, Vice
President, Alice Carey, Treasurer, Barb Wakefield, Secretary, Wilbur Dukes, Bob
Robinson, Harold Mattoon
TAYLOR BAY BEACH CLUB
June 2, 2012
BOARD MEETING MINUTES
Open Meeting:
Board Members Absent -
0
Motion to accept the April 28, 2012 as they are. Minutes accepted.
Treasurers Report:
New procedure to begin with this meeting. All liens, water shut offs, collections,
past dues, payment plans, etc. will be discussed in a closed executive board
meeting directly after open board meeting.
Bank accounts:
2012 Dues recv'd to date
$78,160.01
802.84) Pre-paid 2013 dues-in
(
Key Bank
Petty Cash (deposited in Sound CU account)
294.00
2012 Spending to date:
2012 Budget
Difference
$
$36,526.05
38,852.00
2,325.95
Right on budget
Road Assessment
Collected
Spent
$53,361.00
49,011.40
(35,457.84) Paid to Northern Asphalt
(13,553.76) Reserved for phase 2 road repairs- Key
Bank
Key Savings
Sound Bank
$51,095.53
8,730.21
$59,825.74
2012 Operating
Balance
$45,469.14
Reserve account
$ 15,319.11
Old Business
•
The Pierce County Dept. of Emergency Management Mitigation Plan– Don
reports on making a plan for capital improvements, enhancements, and a
time line to be made for financial planning. Don suggests we discuss doing a
reserve study.
•
Community Clean up- Ken reports that the park is hardly used by anybody
and thinks we should do just minimum of cleaning up storm debris.
•
4th of July donations- a request is made for donations to buy ice cream for
the 4th of July parade.
•
Fence- We need to get some barbwire to block the area that people drive a 4
wheeler around about 20 feet . Steve and Wilbur have volunteered to put it
up.
A Motion made, Moved and seconded and passed to purchase the
needed barbwire.
•
Sewer plant pipe repair discussion. It has been temporarily fixed and Steve
will get bids for permanent repair.
•
Removal of Cottonwood tree on the corner of 81st and 176th. The tree is
damaged and needs to come down. Steve has volunteered to look at it and
see if there are power lines around or if it will be easy to come down.
Special Committee Report
•
Mission statement development, being worked on by compliance
committee-anyone who wants to be on committee can be on it.
•
Bob has worked on the definition of 3 types of properties in Taylor bay
o Occupied/Developed lot- Property with anything on it, house, trailer,
boat, any sort of personal property
o Vacant – has access to water and sewer but nothing on it, raw land
o Undeveloped-No access to water or sewer and nothing on property
(Such as the back loop)
•
Bob Suggest we developed maintenance standards for the various types of
Properties the by-laws are written in a way that are subject to interpretation.
Bob suggests that we need to develop what we want as the standard. If we
develop a system we can be consistent and measurable. Bob has volunteered
to draft a document.
•
10 Letters were sent out to clean up their yards. 15 day response time.
•
Results from past letters have been fairly good.
•
Discussion on towing vehicles in TBBC easement. One resident is in violation.
Motion made for Bob Robinson to call a tow company and have the vehicle
towed if amount to tow is $200 or less. Seconded and Motion approved.
Presidents Report
•
Nothing to report at this time
Meeting adjourned for a Closed Executive Session.
New Business
•
Ditch maintenance- the current landscape crew has been put on hold for
budget purposes. We will look at getting a bid from someone in the
community provided that they are licensed and bonded. Tony has been good
at maintenance since hired.
•
Telephone – Marc reports on having a centralized phone line for all of Taylor
bay to call and this will transcribe the message and e-mail all the board
members. He has already set up a phone number. You can also send a text
message to that phone number. This will allow us to all work together. The
phone number will be put on all forms, website, etc. A greeting message will
need to be made. Marc needs to have all the current board member e-mails,
Barb volunteered to provide the e-mail addresses.
•
Don reports that FEMA has money available when a disaster hits. To get
money and help that might be available; we need to have a plan in place. The
costs to fix the sewer plant alone would be quite expensive. We need an
engineering study/plan. Don has volunteered to do the paperwork for FEMA
and go to meetings. Generally they like 2 people for the planning, he asked
for another person to join him. Don will be the contact for them. Jerry
volunteered to be the second person and work with Don.
•
Membership packets- Ken has made new packets for new members and a
new letter with Steve as the president.
•
The newly built storage house at the water tower is being dedicated to past
president LeRoy Seeley. A list of possible wording for the dedication sign.
Was passed out and decided to go with the one LeRoy likes best.
Motion made by Bob to accept the wording and make a sign. The
motion carried.
Meeting Calendar-
•
Discussion about making the meeting the same time and day like the first
Saturday of each month. We will not need to post each month otherwise it
becomes a special meeting. Discussion of doing the meetings at the local Fire
station, for the summer (July, August and September) in the Cabana.
Date of next meeting: Saturday, July 7, 2012 at 5pm at the Beach cabana