10am in the Cabana at the beach
Owners present:
9 community members
Board Members Present - Steve Stemhagen (President), Sue Hannah (Vice
President), Alice Carey (Treasurer), Barb Wakefield (Secretary), Harold Mattoon
Board Members Absent – Wilbur Dukes
TAYLOR BAY BEACH CLUB
September 29, 2012
BOARD MEETING MINUTES
Open Meeting:
Motion was made to accept the August 18th, 2012 Minutes as
written. Motion carried.
Treasurers Report:
Road assessment Collect in 2011
$44,459.27
Road assessment collected in 2012
$6974.03
Total
$51,433.30
Paid to Northern Asphalt in 2011
$35,457.64
In 2012
$14,801.09
Total
$50,258.73
Balance in Key Checking
repairs)
$1174.57 (Earmarked for road
There are 7 members who have not paid the base due of $363. 3 of
which will be turned into the attorney next week. One is on a payment
plan, another payment plan is being made, one is in foreclosure and
one is going through bankruptcy.
Dues Collected
Past dues from 2009
$230.00
Past dues from 2010
$520.00
Past dues from 2011
$3158.17
Total
account)
$3908.17 (Transferred to Key Savings
2012 Dues (paid in 2012)
$74,423.10
Total
expenses)
$85,255.59 (budgeted $88,200 for 2012
2013 Prepaid dues
2012 dues Prepaid
$10,832.49 (Paid in December of 2011)
$802.84
Non-compliance fines collected $592.31
Banks
Key Bank (Savings)
$18,381.08
($900.00) earmarked for road repairs (100
per month)
$17,481.08
Key Bank Checking
$18,734.44
Sound Checking
$5468.38
$24,202.82
Funds earmarked for Roads
($1174.57)
Prepaid Dues
($802.84)
Balance
$22,225.41
Budgeted expenses for rest of year is
$17,076.00
Projected end of year Balance
$5149.81
New policy discussion
Discussion on a the Policy to address the non-compliance fines, 12-01
Motion to accept policy 12-01 as written. Motion Carried.
Discussion on fines continuing to until in compliance.
Presidents Report
Bob Robinson resigned from Board. There is an open spot.
Park Ranger Report (Ken Brown)
Discussion regarding the trees on the bank.
Discussion on Ballots for voting at October’s Members Meeting
Old Business
Discussion on Beach erosion, met with 3 County departments to discuss the
permit requirements.
Permits are for 4 years with an option of a 1 year extension.
Quotes are forth coming for the needed work.
We need to pay the civil engineer to move forward on the permits.
Discussion on vegetation to replant when trees are cut. Community member
volunteered to look into best things to plant.
Motion made to hire Glen Code to start the engineering process for the maximum
amount of $2900 to move forward for permits to save the beach bank. Motion
Carried
New Business
Discussion on budget to present to Membership at the Members meeting.
Budget will be based on current dues. Another budget is being looked at if
the dues increase passes to include a much needed reserve fund. A special
assessment will be needed if the Dues increase does not pass. There will be
two budgets prepared for the meeting, one will be based on current dues the
other based on passed increase.
Discussion on the agenda for the Members meeting
o Presidents Report
o Dues increase
o Beach erosion
o Mandatory compliance issues for the state and county
o Road repairs
Reserve study plan needs to be done and hired by a professional
Board to meet to finalize the agenda for the member meeting
Discussion to purchase reminder Signs for scooping up your own dog’s poop.
Motion to purchase signs for scooping pets poop. Motion carried.
Date of next Board meeting: To be determined after General Membership
meeting, which is on Saturday, October 6th at the Longbranch Church.
Open Meeting adjourned for a Closed Executive Session.
Meeting Adjourned