11 am at the Longbranch Fire Station

Owners present:

6 community members

Board Members Present - Steve Stemhagen (President), Alice Carey

(Treasurer), Barb Wakefield (Secretary), Harold Mattoon, Wilbur Dukes

Board Members Absent – Sue Hannah (Vice President)

TAYLOR BAY BEACH CLUB

January 19, 2013

BOARD MEETING MINUTES

Open Meeting:

Motion was made to accept the November 2nd, 2012 Minutes as

written. Motion carried.

Treasurers Report:

End of November report made for reference to where we were at, due

to no board meeting in December.

2012 Year End Report-

Key Savings Account

$18,784.12

Earmarked for Road repair fund

($1200.00) (@$100 per mo)

Total

$17,584.12

Key Bank Checking

$19,267.09

Sound Credit Union

$1416.18

Total

$20,683.27

($1706.06) Road Repairs Assessment

Balance collected

($12,823.89) Prepaid 2013 Dues

($2850.00) 2013 Special Assessment

$3,303.32

2012 End of Year Balance

January 19, 2013 Report

Key Savings Account

$17,584.12

Total

$20,490.18

Sound CU Savings

$2906.06 Road repair fund

Key Bank Checking

$46,917.74

Sound Credit Union

$8215.85

Total

$55,133.59

($12,000) 2013 Special Assessment

collected

($12,823.89) Prepaid 2013 Dues

43,133.59

Operating Capital

The Civil engineer for the beach repairs has been paid along with the Pierce

county permit fees and cost of pierce county required sign. For a total of

$7569.60

Repairs on the Case Tractor to be paid. (Equipment repair-1850)

Compliance committee



3 letters have gone out for non compliance issues.

Presidents Report



The trees have been cut on the bank except for one large fir tree on the cliff.



All the boats have been taken off of the beach.



One person’s water has been shut off.

Park Ranger Report (Ken Brown)



The picnic table in the park has had the legs broken off of two of the benches.



The tractor is being overhauled



The debris at the beach has been picked up and hauled away. Mostly

Huckleberries. Had to be more than one load dumped. There is no dumping

allowed at the beach.



The trailer tires are becoming worn out. There has been a quote of $80 to put

some good used tires on it.



A motion was made to purchase the tires for the trailer. Motion carried.



Hydrant blow offs were put off due to freezing weather. Will be done this

week and next blow off will be scheduled for March

The procedure manual is being worked on. Photos of the equipment are

being taken and written procedures are being done. The service

requirements and where we get supplies, for the various equipment, are

being documented. The Equipment is getting labeled with letters for

identification. Ken needs help with the procedures for the security camera.

Procedure manuals for the sewer plant were found at a past president’s home

and given to current board.





Old Business



Permit has been submitted for both Phase 1 and Phase 2 for Beach Repair



The senior planner came out for a site inspection and took pictures and

measurements last week.



The site inspection made us move the sign to the front of the neighborhood

so everyone can see it. Not just the people who use the beach.



Department of fish and wildlife contacted us and said we are no longer

allowed to do any soft armoring at the beach. He will met with us after the

County signs off on our permit. They are concerned about endangered

species and the salmon spawning



New Business



Sewer Plant Repairs and Maintenance – Planning to start doing things in

spring and summer when things dry out enough to do everything. We will

start getting bids.



Reserve study-Looking into companies to do this. Bill, the sewer plant

operator, will contribute to this project



Financial audit- moving forward, trying to get it done in the 1st quarter of this

year.



Landlord Issues- Land lords need to be accountable for the gate keys, mail

boxes and call box. The existing policy is written for the gate keys for the

OWNER. Policies may need to be written specific for landlords.



Picking a new board member-Discussion was made to appoint a new board

member to replace the member that resigned. Some suggestions were made.

Discussion about preferences to be a full time permanent resident with

capability of e-mail and writing skills.

Date of next Board meeting:

March, 2nd 2013 at 11:00- Fire station

Open Meeting adjourned for a Closed Executive Session.

Meeting Adjourned