11 am at the Longbranch Fire Station
Owners present:
5 community members
Board Members Present - Steve Stemhagen (President), Sue Hannah (Vice
President), Alice Carey (Treasurer), Barb Wakefield (Secretary), Harold Mattoon,
Wilbur Dukes, Shannon Irwin.
Board Members Absent – none
TAYLOR BAY BEACH CLUB
April 20, 2013
BOARD MEETING MINUTES
Open Meeting:
Corrections were made for the March 2nd minutes.
made to accept the Minutes With the corrections.
A Motion was
Correction to March 2nd minutes under old business - The wall heater was
replaced in the water Pump house (not sew plant as previously noted), it was
exchanged and the new one has a 2 year warranty.
Treasurers Report:
Key Savings Account
$17,886.31
Sound CU Savings
per mo. goes in here)
$3206.43 Road repair fund ($100
Total
$21,092.74
Key Bank Checking
$48,780.41
Sound Credit Union
$28,826.00
Total
$77,606.41
($20,507) 2013 Special Assessment
collected
($2,070) Paid for tractor repairs
($3,286) Paid - Water tank Cleaning
&repair to floats
$57,099.41
Operating Capital
Dues Balances 4/18/2013 Collected $75,725.82 for 2013 dues ($88,200 billed to
members)
Balance of $12,474.18 to collect
22 members owe
13 Members on Payment plans
Members owe/not on payment plans – 2 have been turned over to attorney,
1 claims bankruptcy, 2 foreclosures, 3 water shutoff letters, 1 back loop
Special Assessment (as of 4/18/13) we have collected $20,507 ($22,050 was
billed to members)
Balance of $1,543 to collect
9 Members owe
$2,402 (including late fees) - 2 to attorney, 2 foreclosures,
1 bankruptcy, 1 payment plan, 2 water shut off letters, 1 back loop
Road Repairs Special Assessment
6 Members owe
$5,889.00 (2 to attorney, 1 foreclosure, 1 bankruptcy, 1
payment plan, 1 back loop
Old Paving Assessment
1 member owes $2458 (attorney)
We are currently over budget by $152 but we are paid up for our property
taxes
We did the tank cleaning about $2700 from the budget and about $3200
out of the special assessment. We should be able to go without cleaning
next year. We also replaced the floats and chain with some stainless steel
parts that should last indefinitely.
Non-compliance Letters
5 members received letters for by law compliance issues and taking care
of their properties
1 member responded very favorably
1 letter to member for muddy drive way that is being tracked onto TBBC
roads
3 letters for vegetation maintenance for ditch assess
5 letters went out to members who were behind on their payment plans
1 lien was filed on a member who was behind on payments
Presidents Report
Discussion on the tank coating, Bill and Steve have a guy coming out
Wednesday morning to look at the tank. For an estimate on coating the tank
at the sewer plant.
Also looking at one of the diffusers in the sewer plant to assess the situation
before we get a plumber down there for some work.
Park Ranger Report (Ken Brown)
Procedure’s manual for Taylor Bay Equipment is continuing to be worked on.
Ken is putting lots of pictures of the various equipment in the book
LeRoy has been very helpful in providing information on how things work and
how they need to be maintained.
Alice and Jerry will be helping to proof read the information
The sewer plant will be done in a bit less detailed format as we have hired
personnel to run the plant. None of us need to know how it all runs but will
document all the equipment and what it is for and will list phone numbers of
necessary names in case of emergency.
Old Business
Beach repair permits- discussion on how things are moving forward. It has
been turned into the county and now to fish and wildlife. Glen code should
get back to us next week then we need to take it back to the county and then
we can start getting bids on the work that needs to be done.
Shoreline living seminar
o Ours is scheduled for Sunday July 14th from 1 to 4 at the Longbranch
Improvement Club
o 1:30 to 2:30 is low tide
o Will go on to the beach at low tide to see marine life on our beach
o 15 to 20 people have already signed up for this seminar
o There is still room for more if anyone wishes to sign up
Reserve study
o In reading the RCW’s- An association is encouraged to have a reserve
study. Cannot find any place where it is required.
o We do not have the assets to do the study
o Once we do it and file it then we must do it on an on going basis.
o The board has decided to not move forward with the reserve study at
this time.
o We will just have to live on special assessments if something comes up
that is needed.
Financial Audit- the Yearly and 6 month reports from Colliers has just been
completed. It was turned over to the CPA for an audit and should be done
some time in early May
New Business
An Evening with the board by Association Services
Facilitates home owners associations in compliance with laws, enforcement
tools, and other issues that arise in communities
May 7th at 6:30pm a free class will be held for board members in Puyallup
o Several board members will be going
May 2013 members meeting
o Will be held on Saturday May 4th at the Longbranch Church
o 2 positions will open up for re-election (Wilbur and Harold both are
willing to continue)
o The last appointed member, Shannon, will be voted on by membership
in May
o Refreshments will be organized by Sue
Discussion on vegetation cutting on the bank above the beach parking lot.
Home owner sent a letter. Sue will answer the letter.
Leroy has volunteered to take care of the arrangements for the 4th of July
Parade. He will be taking donations for ice cream.
Date of next Board meeting:
Saturday, June 22nd
Open Meeting adjourned for a Closed Executive Session.
Meeting Adjourned