Saturday, May 3rd 2014
Taylor Bay Beach Club
Member’s Meeting MINUTES
1.
Call to Order @ 11:00am
2.
Welcome new members to the community:
Sue Johnson; Doug & Sue Bruce;
Ron and Carol Thompson.
There were a total of 23 members attending.
3.
Approval or Correction of Minutes (October 2013)
The October, 2013 Minutes were approved by the membership.
4.
President’s Report
Steve thanked all the community volunteers including Sue Hannah, John & Alice Carey,
Leroy
Seeley and Ken Brown. Reminder: Absolutely no dumping of any kind down at the beach or in the
parking lot.
a.
Lift station:
one-way valve installed
A back-flow preventer valve was installed at the back loop lift station to prevent sewage from
backing up and going into property owner’s sewer line and eventually
into an owner’s home.
b.
Water/Sewer systems update
We received bids on building a replacement UV light shed next to the sewer plant office. Bid
has been awarded to Marc Poelvoorde (a community neighbor) who will begin work within the
next 30 days.
c.
Yards
Steve asked everyone to please continue cutting/maintaining yards. The membership in
attendance voted (by show of hands) to hire a company such as Peninsula Lawn and Garden to
maintain yards that owners neglect and that cost will be billed to the owner or a lien will be
filed on the property.
5.
Treasurer’s Report
a.
2014 Budget
– Dues received/Expenses
INCOME (Jan to 4/25/14))
2013 Dues (delinquent paid) $
1,940.48
2014 Dues
$ 78,898.18
2015 Prepaid Dues
390.00
Compliance Fines
1,887.19
Legal Reimbursement
874.98
Lien Release Payment
73.00
Non-compliance reimbursement
49.50
$ 84,113.33
Collected
legal proceedings continuing on one member
collection agency action continuing on one member
3 properties (2 members) are currently in county tax foreclosure
1 property going to auction
1 property deserted?
o
o
o
o
o
Treasurer’s Report accepted by the membership.
BANKING INFORMATION as of 4/24/14
Sound Credit Union (savings)
$ 7,266.42 Road Repairs Fund
Key Bank (savings)
$ 19,895.48
$ 27,161.90 Total
----------------------------------
Key Bank (checking)
$ 67,427.32
Sound Credit Union (checking)
11,624.50
$ 79,051.82 Total
(6,361.50)
Special Assessment Balance
$ 72,690.32
We presently have:
6.
Old Business
a.
Beach Erosion Permit update (special assessment)
The Permit process with Pierce County still going on.
Next steps are:
•
Hire a landscape architect to design a plan to submit as to where/what type of plants will
planted as requested by Fish & Wildlife to mitigate the building of the bulkhead.
•
Submitting the Engineer’s calculations and site plan for the building of the bulkhead to PC
Building Dept. for building permit.
It was decided upon that a Special Assessment of $200.00 per lot will be levied
in order to begin “building up”a fund to pay for the construction costs.
This $200.00 assessment will probably be levied each year starting this year and continuing for
the next 4 years. This assessment will be due September 1st.
b.
Road Repairs (special assessment)
There are a number of patches that need to be done throughout our community in
order to
prevent potholes, which would cost us more to repair. As of last September,
a rough estimate cost
of $25,000 was determined. Actual cost to be addressed when the
asphalt company is
contacted. It was decided upon that a Special Assessment of
$100.00
per lot will be levied
this year to pay for necessary repairs to our roads. This assessment
will be due September 1st.
c.
Water meters installation by 2017
In order to be in compliance with the Dept of Ecology, our community must have working
water meters on each lot. Please try and find your water meter and clean it out so we can
inspect for working order. In 2017, each meter will need to be read once a
year and compared to figures from our water pump meter. A report needs to be submitted
each year of our water usage.
a.
Nominations for open board positions
Steve Stemhagen & Alice Carey were re-elected to the Board for a 3-yr term.
Karen Ekdahl
was also elected to the Board for a 3-yr. term to replace Shannon Irwin, who resigned. We
need one more member for the Board.
b.
7.
New business
Ballots
Not needed.
c.
th
4 of July Parade
The 22nd Annual 4th of July parade will take place on Friday, July 4th
at 1:00 pm. Meet up at the mailbox area @ 12:45pm. Ice cream and soda pop will be provided
at the beach after the parade. LeRoy Seeley is accepting any and all donations towards the
refreshments.
d.
Beach cabana repairs
Repairs will be made to the beach cabana steps.
e.
Rental limit policy for community
There was interest shown by our membership in limiting the number of rental properties in our
community. The Board members will investigate and contact our attorney for advice.
f.
Compliance Guidelines
Everyone received this document with their 2014 Dues statements. We ask that you please
review again regarding property upkeep & maintenance in order to be in compliance.
g.
Community garage sale
No interest was shown. No garage sale.
h.
Security system
There was great interest shown by our attending membership to investigate updating our
surveillance system at the gate. We need cameras that will obtain more accurate information.
It was approved that the Board look into installing a new system and determine the costs to do
so.
8.
Adjourned meeting @ 12:00pm.
No potluck gathering afterwards due to inclement weather.