Call to Order
Board members present: Steve Stemhagen (President); Georgia Schneider (VP);
Alice Carey (Sec/Treasurer); Karen Ekdahl; Harold Mattoon.
Board members absent: Wilbur Dukes
Community members present: 5 total
Approval or Correction of November minutes (no meeting in December)
The November minutes were approved.
Treasurer’s Report
2015 Special Assessment
The 2015 Special Assessment billing of $300 per lot will be mailed the first
week of February. Due date is no later than 4/30/15.
| Year End 2014 | 1/3/2015 |
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Treasurer's Report |
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INCOME (2014) |
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| Collected |
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2013 Dues | 2,568.14 |
| 2014 Beach Special Assessment | $27,666.00 |
| (on hold) | |
2014 Dues | 86,154.00 |
| 2014 Road Special Assessment | $13,830.00 |
| (spent) | |
2013 Special Assessment | 477.50 |
| 2015 Special Assessment | $300.00 |
| (on hold) | |
2011 Road Assessment | $363.00 |
| 2015 Prepaid Dues | $9,353.00 |
| (on hold) | |
Compliance Fines | 1,947.19 |
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Bounced check reimbursement | 100.00 |
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Donation | 50.00 |
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Div Interest & Interest | 11.84 |
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Gate Clickers purchase | 320.00 |
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Legal Reimbursement | 874.98 |
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Lien Reimbursement | 73.00 |
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Non-compliance reimbursement | 866.64 |
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| Total income | 93,806.29 |
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Banking Information as of 12/31/14 |
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| Key Bank (checking) | 25,877.76 |
| Key Bank (savings) | 19,902.11 |
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| SCU (checking) | 16,994.57 |
| SCU | 1,440.40 |
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| Total | 42,872.33 |
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| 21,342.51 |
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| (27,666.00) | 2014 Beach assessment (on hold) |
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| (300.00) | 2015 Special Assessment (on hold) |
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| (9,353.00) | 2015 Dues (on hold) |
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Balance/checking accounts 12/31/14 | 5,553.33 |
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Members owing: |
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| 2 members in collections for past/present dues |
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| 1 member (3 properties) in legal proceedings |
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EXPENSES (2014) |
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Accountant |
| 6,716.00 |
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Beach Repairs |
| 4,710.00 |
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Bank charges |
| 72.00 |
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Cabana Stairs |
| 1,646.00 |
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Equipment Repairs | 1,132.91 |
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Facilities Rental |
| 230.00 |
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Gate Maintenance |
| 1,753.32 |
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General Maintenance |
| 2,422.00 |
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Insurance |
| 6,230.00 |
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Landscape Svcs |
| 8,120.00 | plus $1,490 debited to 2013 Special Assessment Fund |
Legal |
| 5,530.00 |
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Misc supplies |
| 1,216.00 |
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Non-compliance prepayment |
| 945.00 |
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Office supplies |
| 1,076.00 |
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Property Tax/Licenses |
| 2,348.00 |
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Sanican |
| 600.00 |
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Utilities |
| 7,152.00 |
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Water/Sewer Tech |
| 30,000.00 |
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Water/Sewer Maint |
| 14,081.00 | plus $5646 debited to 2013 Special Assessment Fund |
Yardwork |
| 80.00 |
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| 96,060.23 |
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To Road Repairs |
| 1,200.00 |
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To Savings |
| 1,200.00 |
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| 98,460.23 |
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Year-to-date Budgeted Expenses: |
| $88,202 |
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Year-to-date Actual Expenses: |
| $98,533 | ($10,331) |
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Year-to-date Budgeted Income |
| $88,200 |
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Year-to-date Income |
| $93,806 | $5,606 |
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| ($4,725) |
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| 4711 Beach Repairs |
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| 1646 Cabana Stairs |
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| 1000 Utilities increase |
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| 4400 Water/Sewer extra |
President’s Report
UV shed has been insulated and a drain PVC pipe installed.
Steve to investigate how the “manual” switch turned off on one of the blowers.
Please be reminded of our speed limit in our community.
Old business
Beach Repairs
Beach road “fence” update
Still in progress. Alice to check with sign company to see what
could work the best for our needs.
Water System
Overflow pipe screened
Still in progress.
A sample tap needs to be installed prior to chlorination injection
Still in progress.
Sewer System:
We wish to remind everyone that no paper products (except toilet paper), no wipes of any kind and no plastic items are to disposed into our sewer
system.
The free S&L assessment of our sewer plant was performed.
We are awaiting the full report including estimate of costs in upgrading our sewer plant. This will include weir replacement, diffusers, and backflow preventer at blowers.
Electrical needs in UV light shed
Steve to coordinate what needs to done in order to discontinue using
an extension cord under the door.
Members are still needed to join the Board of Trustees.
Three positions will be available for voting at May, 2015 meeting.
Calendar
There will be no Board meeting in February.
Next Board meeting will be March 7, 2014.
Adjourn Open meeting